Information For Authors

All munuscript are peer-reviewed and accepted with the understanding that the work has not been published or being considered for publication elsewhere. Indeed the authors would be requested to sign a copyright form transferring the ownership of the paper to the African Journal of Tropical Medicine and Biomedical Research.

All articles must include the correct names and addresses of author(s) including e-mail addresses and telephone numbers.

Articles will be subjected to a thorough peer review process before any decision is made to publish or not. Authors should note that the African Journal of Tropical Medicine and Biomedical Research is not under any obligation to publish articles submitted, as decision to publish will be based on recommendations of reviewers and the editorial advisory board.

Authorship Criteria

Authorship credit should be based on substantial contributions to each of the three components mentioned below: 

  1. Concept and design of study or acquisition of data or analysis and interpretation of data;
  2. Drafting the article or revising it critically for important intellectual content; and
  3. Final approval of the version to be published.

Participation solely in the acquisition of funding or the collection of data does not justify authorship. General supervision of the research group is not sufficient for authorship. Each contributor should have participated sufficiently in the work to take public responsibility for appropriate portions of the content of the manuscript. 

The order of naming the contributors should be based on the relative contribution of the contributor towards the study and writing the manuscript. Once submitted the order cannot be changed without written consent of all the contributors

 Contribution Details

Contributors should provide a description of contributions made by each of them towards the manuscript. Description should be divided in following categories, as applicable: concept, design, definition of intellectual content, literature search, clinical studies, experimental studies, data acquisition, data analysis, statistical analysis, manuscript preparation, manuscript editing and manuscript review. Authors' contributions will be printed along with the article.

Conflicts of Interest/ Competing Interests

All authors must disclose any and all conflicts of interest they may have with publication of the manuscript or an institution or product that is mentioned in the manuscript and/or is important to the outcome of the study presented. Authors should also disclose conflict of interest with products that compete with those mentioned in their manuscript.

Manuscript preparation

Articles submitted for publication should be in British English and typed double-spaced with 2.5cm margins.  It should have each of the following sections which should begin in a new page: title page, abstract, three to six keywords for indexing and retrieval purposes, introduction, materials and methods, results, discussion, acknowledgement (s), references, tables, legends to figures and illustrations which should be consistent with "Uniform requirements for Manuscripts submitted to Biomedical Journals" developed by the International Committee of Medical Journal Editors (October 2008).

. The manuscript should include:

Title Page

The title page should include the following information: 1. the title and sub-title (running title); 2. the name(s) of the author(s); 3. the affiliation(s) of the author(s); 4. name and address of the corresponding author  and 5. three to six key words for indexing and retrieval purposes.

Abstract

The abstract should be structured and not more that 250 words. It should carry the following headings:  Introduction, Materials and Methods, Results and Conclusion.

Keywords

Three to six keywords for indexing and retrieval purposes.

Types of manuscript

Original Research - The journal welcomes articles reporting on original research, including both quantitative and qualitative studies. Full-length articles should generally not exceed 3000 words, excluding abstract, tables, figures, and references. The subject matter should be organised under appropriate headings and sub-headings as itemised above (Introduction, Materials and Methods, Results and Conclusion).

 

Review Articles - Comprehensive review articles on all aspects of tropical medicine and biomedical sciences will also be considered for publication in the journal. Reviews should provide a thorough overview of the topic and should incorporate the most current research. The length of review articles must not exceed 3,000 words and the organisational headings and sub-headings used are at the author's discretion. Authors submitting review article should include a section describing the methods used for locating, selecting, extracting, and synthesizing the data used for the review. These methods should also be summarized in the abstract.

Short Reports - Brief descriptions of preliminary research findings or interesting case studies will be considered for publication as short reports. The length of the abstract and article should be resctricted to 150 and 2,000 words respectively and organisation of short reports are left to the author's discretion.

Case reports – reports of new, interesting and rare cases would be considered for publication. They should be unique, describing a great diagnostic or therapeutic challenge and providing a learning point for the readers. Cases with clinical significance or implications will be given priority. These communications should be limited to not more than 1000 words (excluding Abstract and references) and should have the following headings: abstract (unstructured), key-words, Introduction, case report, discussion, reference, tables and legends with up to 10 references. Case reports could be authored by up to four authors.

Commentaries or Editorials - Commentaries or editorials on any aspect of tropical medicine and biomedical sciences in Africa will be considered for publication in the journal. Opinion pieces need not reference previous research, but rather reflect the opinions of the author(s). The length should not exceed 2,000 words.

Letter to the Editor - These should be short and decisive observations. They should preferably be related to articles previously published in the Journal or views expressed in the Journal. They should not be preliminary observations that need a later paper for validation. The letter could have up to 500 words and 5 references and not more than four authors.

Tables and Figures

All tables and figures should be submitted as a separate file and should be clearly labelled. Coloured tables and figures may be reprinted in black and white. Authors should especially take care that all tables are clear and understandable by themselves, independent of the text. A reader should be able to read only the tables and easily grasp all information without the text.

  • Number tables, in Arabic numerals, consecutively in the order of their first citation in the text and supply a brief title for each.
  • Place explanatory matter in footnotes, not in the heading.
  • Explain in footnotes all non-standard abbreviations that are used in each table.
  • Obtain permission for all fully borrowed, adapted, and modified tables and provide a credit line in the footnote.
  • For footnotes use the following symbols, in this sequence: *, †, ‡, §, ||, ¶, **, ††, ‡‡
  • Tables with their legends should be provided at the end of the text after the references. The tables along with their number should be cited at the relevant place in the text
  • Upload the images in JPEG format. The file size should be within 1024 kb in size while uploading.
  • The photographs and figures should be trimmed to remove all the unwanted areas.
  • If photographs of individuals are used, their pictures must be accompanied by written permission to use the photograph.
  • If a figure has been published elsewhere, acknowledge the original source and submit written permission from the copyright holder to reproduce the material. A credit line should appear in the legend for such figures.
  • Legends for illustrations: Type or print out legends (maximum 40 words, excluding the credit line) for illustrations using double spacing, with Arabic numerals corresponding to the illustrations. When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, identify and explain each one in the legend. Explain the internal scale (magnification) and identify the method of staining in photomicrographs.
  • Final figures for print production: Send sharp, glossy, un-mounted, color photographic prints, with height of 4 inches and width of 6 inches at the time of submitting the revised manuscript. Print outs of digital photographs are not acceptable. If digital images are the only source of images, ensure that the image has minimum resolution of 300 dpi or 1800 x 1600 pixels in TIFF format. Send the images on a CD. Each figure should have a label pasted (avoid use of liquid gum for pasting) on its back indicating the number of the figure, the running title, top of the figure and the legends of the figure. Do not write the contributor/s' name/s. Do not write on the back of figures, scratch, or mark them by using paper clips.
  • The Journal reserves the right to crop, rotate, reduce, or enlarge the photographs to an acceptable size. 

Acknowledgements

Acknowledgements should be included on a separate sheet of paper and should not exceed 100 words. Funding sources should be noted here. 

References

References should be in the Vancouver style and numbered consecutively in the order in which they are mentioned in the text. Titles of journals should be abbreviated according to the Index Medicus style. Authors must cross-check and make sure that all information provided in the reference list is complete and correctly written. Reference numbers should be inserted above the line on each occasion a reference is cited in the text, e.g., … as reported in other studies 1-3. Numbered references should appear at the end of the article and should include the names and initials of all authors. The format of references should be as published by the International Committee of Medical Journal Editors in the British Medical Journal 1988, volume 296, pages 401-405. The following are sample references for an article published in a journal and for a book:

Ahmed Y, Mwaba P, Chintu C, Grange JM, Ustianowski A, Zumla A. A study of maternal mortality at the University Teaching Hospital, Lusaka, Zambia: the emergence of tuberculosis as a major non-obstetric cause of maternal death. Int J Tuberc Lung Dis 1999; 3: 675-680.

Whitby LG, Smith AF, Beckett GJ. Enzyme Tests in Diagnosis. In: Lecture Notes on Clinical Chemistry. Whitby LG, Smith AF & Beckett GJ (eds). 4th edition. Blackwell Scientific Publications. 1988. 103-127.

Electronic Sources as reference

Journal article on the Internet: Parija SC, Khairnar K. Detection of excretory Entamoeba histolytica DNA in the urine, and detection of E. histolytica DNA and lectin antigen in the liver abscess pus for the diagnosis of amoebic liver abscess.BMC Microbiology 2007, 7:41.doi:10.1186/1471-2180-7-41. http://www.biomed-central.com/1471-2180/7/41

Units of Measurement

All measurements should be expressed in SI (System International) Units.

Submission of Manuscripts

All manuscripts must be submitted on-line through the website http://ajtmbr.org.ng. First time users will have to register at this site. Registration is free but mandatory. Registered authors can keep track of their articles after logging into the site using their user name and password. Authors do not have to pay for submission and publication of manuscripts. A processing fee of $100 is charged for manuscripts that have been accepted. For possible queries, please contact the editorial office by e-mail at editor@ajtmbr.org.ng.

The submitted manuscripts that are not as per the “Instructions to Authors” would be returned to the authors for technical correction, before they undergo editorial/peer-review. Generally, the manuscript should be submitted in the form of two separate files: 

[1] Title Page/First Page File/covering letter:

This file should provide

  1. The type of manuscript (original research article, review article, short reports, case reports, commentaries or editorials, and letter to Editor)
  2. Title of the manuscript and running title,
  3. The names of all authors (Surname followed by initials) and
  4. The affiliation(s) of the author(s) to which the work should be credited. All information, which can reveal authors’ identity, should be here. Use text/rtf/doc files and do not zip the files.
  5. The total number of pages, total number of photographs and word counts separately for abstract and for the text (excluding the references, tables and abstract) 
  6. Acknowledgements should be included here and should not exceed 100 words. Funding sources should be noted here.
  7. A full statement to the editor about all previous presentations, submissions and previous reports that might be regarded as redundant publication of the same or very similar work. Any such work should be referred to specifically, and referenced in the new paper.
  8. Registration number in case of a clinical trial and where it is registered (name of the registry and its URL)
  9. Conflicts of Interest. A statement of financial or other relationships that might lead to a conflict of interest should be included here.
  10. Criteria for inclusion in the authors’/contributors’ list
  11. A covering letter (signed by all auhtors) accompanying the manuscript should certify that the article has not been previously published and is not being considered for publication elsewhere.
  12. The name, address, e-mail, and telephone number of the corresponding author, who is responsible for communicating with the other authors about revisions and final approval of the proofs.

[2] Blinded Article file:

The main text of the article, including the abstract through to the references (including tables) should be in this file. The file must not contain any mention of the authors' names or initials or the institution at which the study was done or acknowledgements. Page headers/running title can include the title but not the authors' names. Manuscripts not in compliance with the Journal's blinding policy will be returned to the corresponding author. Use rtf/doc files. Do not zip the files. Limit the file size to 1 MB. Do not incorporate images in the file. If the file size is large, graphs can be submitted as images in separate files. The pages should be numbered consecutively, beginning with the first page of the blinded article file.

[3] Images:

Submit images of good colour quality. Each image should be less than 2 MB in size. Size of the image can be reduced by decreasing the actual height and width of the images (keep up to 1600 x 1200 pixels or 5-6 inches). Images should be submitted as jpeg files. Do not zip the files. Legends for the figures/images should be included at the end of the article file. Print ready hard copies of the images (one set) or digital images should be sent to the Journal office at the time of submitting revised manuscript. High resolution images (up to 5 MB each) can be sent by email to editor@ajtmbr.org.ng.

[4] The contributors'/ copyright transfer form:

A contributors'/copyright transfer form has to be submitted in original with the signatures of all the contributors within two weeks of submission via courier, fax or scanned copy by email.                                                                     

Copies of any permission(s)

It is the responsibility of authors/ contributors to obtain permissions for reproducing any copyrighted material. A copy of the permission obtained must accompany the manuscript. Copies of any and all published articles or other manuscripts in preparation or submitted elsewhere that are related to the manuscript must also accompany the manuscript. The material should be sent to any of the two addresses given above.

 Protection of Patients' Rights to Privacy 

 

Identifying information should not be published in written descriptions, photographs, sonograms, CT scans, etc., and pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian, wherever applicable) gives written informed consent for publication. Authors should remove patients' names from figures unless they have obtained written informed consent from the patients. When informed consent has been obtained, it should be indicated in the article and copy of the consent should be attached with the covering letter. 

 Sending a revised manuscript 

 

The revised version of the manuscript should be submitted online in a manner similar to that used for submission of the manuscript for the first time. But the “First Page” or “Covering Letter” file will not be required while submitting a revised version. Contributors are however expected to include, the ‘referees’ remarks along with point to point clarification at the beginning in the revised file itself while submitting the revised version. In addition, they are expected to mark the changes as underlined or colored text in the article.

Galley proofs

Corrections of galley proofs should be strictly restricted to Printer’s error only. Orders for offprints should be made when the corrected proofs are being returned by the authors. Articles accepted for publication remain the property of the journal and can only be reproduced elsewhere in line with section 5 of the copyright agreement.

 Reprints and proofs 

 

AJTMBR provides no free printed reprints. Authors can purchase reprints, payment for which should be done at the time of submitting the proofs which would be sent to the corresponding authors by email.

 Manuscript submission, processing and publication charges 

 

The Journal does not charge the authors or authors’ institutions for the submission and processing of manuscripts. A publication fee of $100 is however charged for articles that are accepted for publication.

 Copyrights  

 

The entire contents of the African Journal of Tropical Medicine and Biomedical Research are protected under international copyrights. The Journal, however, grants to all users a free, irrevocable, worldwide, perpetual right of access to, and a license to copy, use, distribute, perform and display the work publicly and to make and distribute derivative works in any digital medium for any reasonable non-commercial purpose, subject to proper attribution of authorship and ownership of the rights. The Journal also grants the right to make small numbers of printed copies for their personal non-commercial use under Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported License. 

Checklist   

Covering letter

  • Signed by all contributors
  • Previous publication / presentations mentioned
  • Source of funding mentioned
  • Conflicts of interest disclosed

Authors

  • Last name and initials (where applicable)
  • Author for correspondence, with e-mail address provided
  • Number of contributors restricted as per the instructions
  • Identity not revealed in paper except title page (e.g. citing previous study as 'our study', names on figure labels, name of institute in photographs, etc.)

Presentation and format

  • Double spacing
  • Margins 2.5 cm from all four sides
  • Page numbers included at bottom
  • Title page contains all the desired information
  • Running title provided (not more than 50 characters)
  • Abstract page contains the full title of the manuscript
  • Abstract provided (structured abstract of 250 words for original articles, unstructured abstracts of about 150 words for all other manuscripts excluding letters to the Editor)
  • Key words provided (three or more)
  • Introduction of 75-100 words
  • Headings in title case (not ALL CAPITALS)
  • The references cited in the text should be after punctuation marks, in superscript.
  • References according to the Journal's instructions, punctuation marks checked
  • Send the article file without ‘Track Changes’

Language and grammar

  • Uniformly British English
  • Write the full term for each abbreviation at its first use in the title, abstract, keywords and text separately unless it is a standard unit of measure. Numerals from 1 to 10 spelt out
  • Numerals at the beginning of the sentence spelt out
  • Check the manuscript for spelling, grammar and punctuation errors
  • If a brand name is cited, supply the manufacturer's name and address (city and state/country).
  • Species names should be in italics

Tables and figures

  • No repetition of data in tables and graphs and in text
  • Actual numbers from which graphs drawn, provided
  • Figures necessary and of good quality (color)
  • Table and figure numbers in Arabic letters (not Roman)
  • Labels pasted on back of the photographs (no names written)
  • Figure legends provided (not more than 40 words)
Patients' privacy maintained (if not permission taken)
  • Credit note for borrowed figures/tables provided
  • Write the full term for each abbreviation used in the table as a footnote